Present: Grant, Sunny, Greg, Dana, Bill, Lee, Jen, Emily, Dan, Linn, Sara, Yani

Guests: Edward
Minutes: Sunny

Start time: 7:09pm

• $89,212 in bank as of 09/26/17
• reiterating: we have owner equity but have no income, save for a small transaction fees on owner payment installation plans (a new feature)
• our monthly expenses incurred were standard (e.g. basecamp, marketing, etc.)
• get board approval on cash flow analysis as posted on basecamp

• Accountability on basecamp discussions
  • if you start a discussion, take ownership and close it out - summarize the discussion and make due-outs for others
    • state a deadline if applicable
  • feel free to tag or turn notifications on for specific people if appropriate
  • remember an URGENT project exists for such board discussions

• We need to find a consultant to help with GM search
• Melanie Reid as potential candidate
  • Lee, Edward, and Dana conference called with her - generally very positive impressions: excited about CM and to work with us, very flexible to adjust to our needs
  • $135/hr - no minimum or maximum (unless we set it) requirement - bills monthly
  • won't do the work of finding the GM but will advise us in each stage of search
  • has glowing recommendations from others we've spoken to
  • Melanie is extremely connected in the food co-op world - part of the CDS, was previously a GM, and her husband, Stuart, founded the Food Co-op Initiative
  • side note: Melanie mentioned CM is well known and is an exciting, anticipated project - does not believe a lack of candidates will be an issue
• General discussion as to whether we should 
  • 1) try the GM search on our own completely after research, 
    • cheapest route, food co-op community is built to share information that will help us 
  • 2) do GM search on our own with a consultant,
    • affordable but gives us expertise and reassurance to work with someone experienced
  • 3) pay a recruiting/headhunting company to do the search for us
    • not currently in the budget, could cost 25-35% of GM salary, not sure if many recruiting companies exist with experience in food co-op searches rather than just grocery searches (Grant says some are emerging)
• Dana moves to approve commencement of work with Melanie Reid as consultant to GM search (and potentially other stages of CM development if appropriate)
  • Ayes - 12
  • No - 0
  • Not Present - 3

• some bylaws requirements may be dormant, may need to re-address
  • a standing personnel committee
  • audit committee
  • finance committee
• we need to make sure the job description and CM board processes align with existing bylaws or otherwise move to amend them

• Overview of all existing committees and their work
• New board members - plug yourselves in where you can/want to contribute, especially in newly needed projects!
  • in particular, we need to get going on a Project Manager search and OLC
  • potential new projects? in-store partnership, culture and diversity training, and re-shaping ownership structure
• MORE - Jen - Pop-Up Market on 10/7 at Swedish Museum in Andersonville - please volunteer!