February 2015 Board Meeting Minutes

Feb. 25, 2015 Chicago Market Board of Directors Meeting
7-9 p.m. at the home of Karen Jacobs
All Board members present, except Anthony Todd
Notetaker: Heather Lalley

Meg Glick presented a quick look at Chicago Market's profit and loss statement. The co-op currently has 631 Owners. Four Owners have asked for refunds. We currently have 135 Owners on payment plans.

We must file our taxes by March 15. The Board unanimously agreed to allow Wisconsin-based Wegner CPAs to file our taxes and to spend no more than $1,000 doing so. 

Meg wants to meet with the finance sub-comittee to ensure better oversight of CM's finances.

Grant encouraged anyone who may be having difficulty with Basecamp to ask for help. 

​Tony​ discussed the work of the Board Governance committee. We are required by the co-op act to elect a president, vice president, treasurer and secretary. It's believed these roles will be largely ceremonial and will require little actual work. 

Work on the bylaws will likely take many months and require many substantive decisions. Ultimately, they will be approved by our Owners. 

Karen and Malcolm ​presented the results of ongoing Basecamp discussion surrounding Chicago Market's Mission and Objectives. Everyone agreed on the Vision. 

We had 13 votes of "yes" on our mission with two votes to make amendments to it. 

For our objectives, under the question of whether we should add "to open the Chicago Market store," 11 Board members voted "yes," one voted "yes as a goal," and three voted to keep the original wording.

The group agreed that we will strive for consensus, but barring that, majority will rule. 

Karen tabled the remainder of our mission discussion due to lack of time. 

Karen stressed the need for creating an organizational-development team to start a new volunteer-engagement process. The organizational-development team will have regular check-ins with all of the other teams to ensure their objectives and strategies align with our mission. 

She discussed the principles of RACI: Responsible, Accountable, Consulted and Informed.

She showed the Board a Volunteer Flow Map, which puts volunteers at Level 1, 2 or 3 depending on the extent of their roles in the organization. Org-dev team members will be most concerned with level 2 and 3 volunteers. 

Karen handed out a worksheet and asked all Board members to fill in which team they would be interested in leading, which they might want to join but not lead, and whether they knew of outside volunteers who would be a good fit for the teams. 

The Board agreed to three resolutions (see link above for wording).

​Emily ​moved to adjourn the meeting. 

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