1,000
OWNER
COUNT
1895

Agenda and Pre-Reading for April 14, 2021 Chicago Market Board Meeting

Vision: A better food community - local, sustainable, connected.

Reference:

  • Defining Board-level Discussions - Board
  • Group Working Agreements
    •   - Have Patience
    •   - Be Flexible
    •   - Set Clear Expectations
    •   - Remember the Big Picture
    •   - Say What We Mean, Mean What We Say (But Don't Say It Mean)
    •   - Understand Majority Rules, But Value Minority Opinions Too
    •   - Stay Passionate, But Practical
    •   - [Meeting Organizers] Have An Agenda
    •   - Be Transparent, Yet Respectful
    •   - Say If We Are Swamped
    •   - Monitor Our Follow-Through and Be Accountable
  • Mission, Vision and Values

Required pre-reading:

(As part of Board members' Duty of Care, preparing for Board meetings means reading and understanding the pre-reading listed below in advance of each meeting.)

Meeting Agenda:

  • 5 Min
  • TOPIC(s): Intro & Housekeeping
  • PRESENTER: President
  • OUTCOME: Connected, inspired, ready for productive meeting
  • ACTION/INTENTION: Clarify meeting protocols
  • Zoom notes to Board Members:
    •   - Please turn your video on so you are visible and representing to Owners
    •   - Please also click the button upper right in your video box to edit your name; edit it to read: Your Name - Board member + your pronouns, so people know who you are in the meeting
  • Zoom mechanics briefing for Owners:
    •   -- We've muted all participants upon entry to minimize background noises that will allow everyone to clearly hear the current speaker; We're asking that you please use the chat tool or raise your hand in order to ask a question.
    •   -- We do have an Owners Forum section planned in the meeting, so post your questions along the way and if we don't get to them in real time, we'll be sure to cover them in that section of the Agenda.
    •   -- If you have a comment or suggestion that doesn't need discussion but you want to pass something along to us, the chat tool is great for that as well. Or, you are welcome to email the board at [email protected] with any additional thoughts or questions after this meeting. 
  • Values Review:
    •   -- Staying connected to our Mission, Vision and Values: We value: Relationships, Ownership, Sustainability, Accountability and Joy.
      •   --- Joy: We share a passion for connecting with others over food that makes us feel great. Our facilities, events and programs inspire and educate; they celebrate and incubate local food producers and new ideas. Chicago Market is a joyous place to shop and work, and gather in community.

    •   -- Owner number: 1937 (+7 since Mar 10)
    •   -- Board meeting process improvement - Timekeeper
      •   ---- Keep to your allotted time
      •   ---- Be mindful of how much you're speaking; be sure to allow space for others
      •   ---- Remember that your input matters; be sure to share it

  • 5 min
    TOPIC: Numbers Update
    PRESENTER: Grant
    OUTCOME: Awareness of latest update
    ACTION/INTENTION: Awareness
    • Owner number: 1948 (+11 since Mar 24)
    • March:
        • 15 new Owners (goal: 50)
          • (Cultivating rate in Jan/Feb/Mar is 30/38/53%, up from historical 15%)
        • 7 Level Ups (no goal set)
        • $7,500 Owner equity (goal: $14,375)
        • running surplus/deficit: $18,250
        • $3,026 donations ($10,000 goal set)
        • running surplus/deficit: $29,394
      • April goals: 60 new Owners; $15,000 in donations

  • 5 min
  • TOPIC: Consent Agenda Vote
  • PRESENTER: Secretary (Matthew)
  • OUTCOME: Completed vote on consent agenda items
  • ACTION/INTENTION: Approval (or rejection) of consent agenda items

  • 10 min
  • TOPIC: Team Meeting Reports/Notes
  • PRESENTER: President
  • OUTCOME: Clarity; Board is informed across teams
  • ACTION/INTENTION: Confirm everyone has read them; are they in compliance? questions? follow up?
    • -- Confirm everyone has read them; are they in compliance? (see below) Questions? Follow-ups needed?
    • -- Consider policy governance reporting questions:
      • ---- Interpretation - is the team's interpretation of the charter policy reasonable? (Is their interpretation fair and sensible, based on sound judgement?)
      • ---- Data Adequacy - is the data provided adequate for the Board to determine if the team has met the interpretation and is compliant/successful?
      • ---- Demonstration - does the data prove/demonstrate compliance/success?

  • 10 min
  • TOPIC: GM Report
  • PRESENTER: Daniel
  • OUTCOME: General understanding on update
  • ACTION/INTENTION: Daniel to give some general updates on himself, onboarding, relocation, etc.
    • Note - this section will become a larger part of our meetings, but for today is just the opportunity for him to say HELLO!

  • 10 min
  • TOPIC:Treasurer's Report
  • PRESENTER:Lee
  • OUTCOME:Board financial status understanding
  • ACTION/INTENTION:Review of current financial statements and recent activity

  • 10 min
  • TOPIC: Quarterly Review of Refund Policy
  • PRESENTER: Anthony / Lee
  • OUTCOME: Completed vote and acceptance of policy for 2021 Q2
  • ACTION/INTENTION: Board Discussion/Vote on Q2/2021 Refund Policy

  • 10 min
  • TOPIC: Governance Document Overview
  • PRESENTER: Dana
  • OUTCOME: Give outline of the governance document and review needs
  • ACTION/INTENTION: Understanding of needs of offline board review

  • 25 min
  • TOPIC: Diversity, Equity, and Inclusion & Organizational Change Discussion
  • PRESENTER: Dana & Lee
  • OUTCOME: Agreed next steps & building a small team to work on DE&I vision addition and DE&I language to add to Policy Register.
  • ACTION/INTENTION: Org Dev to speak to conversation had during their meetings related to how we can, as an organization, work to learn and apply learnings related to DE&I

  • 5 min
  • TOPIC: Up & Coming Attendance
  • PRESENTER: Dana
  • OUTCOME: Plan for Up & Coming (can be completed in Basecamp as needed)
  • ACTION/INTENTION: Quick discussion finalizing plans for Up & Coming

  • 20 min
  • TOPIC: Board to GM Transition Plan
  • PRESENTER: Grant
  • OUTCOME: Understanding of board transition plan
  • ACTION/INTENTION: Finance and Operations tab discussion

  • 10 min
  • TOPIC: Owner Forum
  • PRESENTER: Dana
  • OUTCOME:
  • ACTION/INTENTION: Hear owner thoughts/concerns, answer questions.

 


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