Agenda and Pre-Reading for April 28, 2021 Chicago Market Board Meeting

Vision: A better food community - local, sustainable, connected.


  • Defining Board-level Discussions - Board
  • Group Working Agreements
    •   - Have Patience
    •   - Be Flexible
    •   - Set Clear Expectations
    •   - Remember the Big Picture
    •   - Say What We Mean, Mean What We Say (But Don't Say It Mean)
    •   - Understand Majority Rules, But Value Minority Opinions Too
    •   - Stay Passionate, But Practical
    •   - [Meeting Organizers] Have An Agenda
    •   - Be Transparent, Yet Respectful
    •   - Say If We Are Swamped
    •   - Monitor Our Follow-Through and Be Accountable
  • Mission, Vision and Values

Required pre-reading:

(As part of Board members' Duty of Care, preparing for Board meetings means reading and understanding the pre-reading listed below in advance of each meeting.)

Meeting Agenda:

  • 5 Min
  • TOPIC(s): Intro & Housekeeping
  • PRESENTER: President
  • OUTCOME: Connected, inspired, ready for productive meeting
  • ACTION/INTENTION: Clarify meeting protocols
  • Zoom notes to Board Members:
    •   - Please turn your video on so you are visible and representing to Owners
    •   - Please also click the button upper right in your video box to edit your name; edit it to read: Your Name - Board member + your pronouns, so people know who you are in the meeting
  • Zoom mechanics briefing for Owners:
    •   -- We've muted all participants upon entry to minimize background noises that will allow everyone to clearly hear the current speaker; We're asking that you please use the chat tool or raise your hand in order to ask a question.
    •   -- We do have an Owners Forum section planned in the meeting, so post your questions along the way and if we don't get to them in real time, we'll be sure to cover them in that section of the Agenda.
    •   -- If you have a comment or suggestion that doesn't need discussion but you want to pass something along to us, the chat tool is great for that as well. Or, you are welcome to email the board at [email protected] with any additional thoughts or questions after this meeting. 
  • Updates from the President
  • Consent Agenda Vote

  • 5 min
  • TOPIC: Numbers Update
  • PRESENTER: Grant
  • OUTCOME: Awareness of latest update
  • ACTION/INTENTION: Awareness of key numbers related to our project

  • 10 min
  • TOPIC: Cultivating Connections
  • PRESENTER: Vice President
  • OUTCOME: Knowing each other better
  • ACTION/INTENTION: Connecting further within the Board

  • 5 min
  • TOPIC: Officer Adjustment
  • PRESENTER: President
  • OUTCOME: Assignment of Secretary Role
  • ACTION/INTENTION: Need to put on record the change of secretary role

  • 10 min
  • TOPIC: Team Meeting Reports/Notes
  • PRESENTER: President
  • OUTCOME: Clarity; Board is informed across teams
  • ACTION/INTENTION: Confirm everyone has read them; are they in compliance? questions? follow up?
    • -- Confirm everyone has read them; are they in compliance? (see below) Questions? Follow-ups needed?
    • -- Consider policy governance reporting questions:
      • ---- Interpretation - is the team's interpretation of the charter policy reasonable? (Is their interpretation fair and sensible, based on sound judgement?)
      • ---- Data Adequacy - is the data provided adequate for the Board to determine if the team has met the interpretation and is compliant/successful?
      • ---- Demonstration - does the data prove/demonstrate compliance/success?

  • 10 min
  • TOPIC: Up & Coming Attendance
  • OUTCOME: Plan for Up & Coming (can be completed in Basecamp as needed)
  • ACTION/INTENTION: Quick discussion finalizing plans for Up & Coming

  • 15 min
  • TOPIC: GM Report
  • PRESENTER: Daniel
  • OUTCOME: General understanding on update
  • ACTION/INTENTION: Daniel to provide board with updates of his actions taken and plans for next few weeks

  • 10 min
  • TOPIC: Governance Policy Doc Acceptance
  • PRESENTER: Matthew
  • OUTCOME: Vote on acceptance of governance policies
  • ACTION/INTENTION: Discussion and vote on acceptance of governance policies (as discussed in last board meeting and on Basecamp)
    • Motion to accept Governance Policies as written

  • 20 min
  • TOPIC: Board to GM Transition Plan
  • PRESENTER: Grant
  • OUTCOME: Understanding of board transition plan
  • ACTION/INTENTION: Outreach &  Ownership tab discussion

  • 15 min
  • TOPIC: Board Open Forum
  • PRESENTER: President
  • ACTION/INTENTION: Open section, as needed, for Board members to put any items on the record, request future agenda items and/or general ideas/updates they'd like to voice

  • 10 min
  • TOPIC: Owner Forum
  • PRESENTER: Vice President
  • ACTION/INTENTION: Hear owner thoughts/concerns, answer questions.

  • 5 min
  • TOPIC: Close Out Meeting
  • PRESENTER: President


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