(As part of Board members' Duty of Care, preparing for Board meetings means reading and understanding the pre-reading listed below in advance of each meeting.)
OUTCOME: Connected, inspired, ready for productive meeting
ACTION/INTENTION: Clarify meeting protocols
Zoom notes to Board Members:
- Please turn your video on so you are visible and representing to Owners
- Please also click the button upper right in your video box to edit your name; edit it to read: Your Name - Board member + your pronouns, so people know who you are in the meeting
Zoom mechanics briefing for Owners:
-- We've muted all participants upon entry to minimize background noises that will allow everyone to clearly hear the current speaker; We're asking that you please use the chat tool or raise your hand in order to ask a question.
-- We do have an Owners Forum section planned in the meeting, so post your questions along the way and if we don't get to them in real time, we'll be sure to cover them in that section of the Agenda.
-- If you have a comment or suggestion that doesn't need discussion but you want to pass something along to us, the chat tool is great for that as well. Or, you are welcome to email the board at [email protected] with any additional thoughts or questions after this meeting.
Updates from the President
Consent Agenda Vote
5 min
TOPIC:Numbers Update
PRESENTER:Grant
OUTCOME:Awareness of latest update
ACTION/INTENTION:Awareness of key numbers related to our project
10 min
TOPIC:Cultivating Connections
PRESENTER:Vice President
OUTCOME:Knowing each other better
ACTION/INTENTION:Connecting further within the Board
5 min
TOPIC:Officer Adjustment
PRESENTER:President
OUTCOME:Assignment of Secretary Role
ACTION/INTENTION:Need to put on record the change of secretary role
10 min
TOPIC:Team Meeting Reports/Notes
PRESENTER:President
OUTCOME:Clarity; Board is informed across teams
ACTION/INTENTION:Confirm everyone has read them; are they in compliance? questions? follow up?
-- Confirm everyone has read them; are they in compliance? (see below) Questions? Follow-ups needed?
---- Interpretation- is the team's interpretation of the charter policy reasonable? (Is their interpretation fair and sensible, based on sound judgement?)
---- Data Adequacy- is the data provided adequate for the Board to determine if the team has met the interpretation and is compliant/successful?
---- Demonstration- does the data prove/demonstrate compliance/success?
10 min
TOPIC:Up & Coming Attendance
PRESENTER:Dana
OUTCOME:Plan for Up & Coming (can be completed in Basecamp as needed)
ACTION/INTENTION:Quick discussion finalizing plans for Up & Coming
15 min
TOPIC:GM Report
PRESENTER:Daniel
OUTCOME:General understanding on update
ACTION/INTENTION:Daniel to provide board with updates of his actions taken and plans for next few weeks
10 min
TOPIC:Governance Policy Doc Acceptance
PRESENTER:Matthew
OUTCOME:Vote on acceptance of governance policies
ACTION/INTENTION:Discussion and vote on acceptance of governance policies (as discussed in last board meeting and on Basecamp)
ACTION/INTENTION:Open section, as needed, for Board members to put any items on the record, request future agenda items and/or general ideas/updates they'd like to voice
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