Agenda and Pre-Reading for December 09, 2020 Chicago Market Board Meeting

Vision: A better food community - local, sustainable, connected.

Meeting Details:


  • Defining Board-level Discussions - Board
  • Group Working Agreements
    •   - Have Patience
    •   - Be Flexible
    •   - Set Clear Expectations
    •   - Remember the Big Picture
    •   - Say What We Mean, Mean What We Say (But Don't Say It Mean)
    •   - Understand Majority Rules, But Value Minority Opinions Too
    •   - Stay Passionate, But Practical
    •   - [Meeting Organizers] Have An Agenda
    •   - Be Transparent, Yet Respectful
    •   - Say If We Are Swamped
    •   - Monitor Our Follow-Through and Be Accountable

Required pre-reading:

(As part of Board members' Duty of Care, preparing for Board meetings means reading and understanding the pre-reading listed below in advance of each meeting.)

Meeting Agenda:

  • 5 Min
  • TOPIC(s): Housekeeping
  • PRESENTER: President
  • OUTCOME: Connected, inspired, ready for productive meeting
  • ACTION/INTENTION: Clarify meeting protocols
  • Zoom notes to Board Members:
    •   - Please turn your video on so you are visible and representing to Owners
    •   - Please also click the button upper right in your video box to edit your name; edit it to read: Your Name - Board member + your pronouns, so people know who you are in the meeting
  • Zoom mechanics briefing for Owners:
    •   -- We've muted all participants upon entry to minimize background noises that will allow everyone to clearly hear the current speaker; We're asking that you please use the chat tool or raise your hand in order to ask a question.
    •   -- We do have an Owners Forum section planned in the meeting, so post your questions along the way and if we don't get to them in real time, we'll be sure to cover them in that section of the Agenda.
    •   -- If you have a comment or suggestion that doesn't need discussion but you want to pass something along to us, the chat tool is great for that as well. Or, you are welcome to email the board at [email protected] with any additional thoughts or questions after this meeting.
  • Owner Growth Check-in:
    •   -- Read Group Agreements (see above)
    •   -- Owner number: 1881 (+1 since November 25)

  • 5 min
    TOPIC:  Consent Agenda Vote
    PRESENTER:  Secretary
    OUTCOME:  Completed vote on consent agenda items
    ACTION/INTENTION:  Approval (or rejection) of consent agenda items
    • - Items for approval:
      • -- Acceptance of November 25th Board Meeting Minutes
      • -- Agreement to Proceed with Uptown Chamber Membership

  • 5 min
  • TOPIC: Opportunity for questions regarding Basecamp voting process
  • PRESENTER: Grant
  • OUTCOME: Full Board understanding of the process
  • ACTION/INTENTION: Discussion/questions

  • 10 min
  • TOPIC: Approve Events Team Charter
  • PRESENTER: Grant/Org Dev
  • OUTCOME: Vote to approve
  • ACTION/INTENTION: Discussion/questions

  • 10 min
  • TOPIC: Treasurer's report
  • PRESENTER: Lee/Treasurer
  • OUTCOME: Board understanding
  • ACTION/INTENTION: Update on financial status

  • 20 min
  • TOPIC: Cash flow planning
  • PRESENTER: Grant/Bob
  • OUTCOME: Board understanding; possible other scenarios to run or assumptions to check; possible consensus on first choice scenario to pursue
  • ACTION/INTENTION: Discussion of our possible cash flow options

  • 10 min
  • TOPIC: Owner Forum
  • ACTION/INTENTION: Hear owner thoughts/concerns & answer questions.


  • 45 Min
  • TOPIC(s): Executive Session
  • PRESENTER: President

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