Vision: A better food community - local, sustainable, connected.

Meeting Details:

• Location: Zoom call
• URL: https://us02web.zoom.us/j/81170433906?pwd=b3hBVjZ1b0Mzd01wbjMzMTlrQk9Cdz09
• Meeting ID: 811 7043 3906
• Passcode: 437352
• One tap mobile: +13126266799,,81170433906#,,,,*437352# US (Chicago)
• Time: 7:00-9:00pm
• Minutes: Matthew Ruffi

Reference:

• Defining Board-level Discussions - Board
• Group Working Agreements
  •   - Have Patience
  •   - Be Flexible
  •   - Set Clear Expectations
  •   - Remember the Big Picture
  •   - Say What We Mean, Mean What We Say (But Don't Say It Mean)
  •   - Understand Majority Rules, But Value Minority Opinions Too
  •   - Stay Passionate, But Practical
  •   - [Meeting Organizers] Have An Agenda
  •   - Be Transparent, Yet Respectful
  •   - Say If We Are Swamped
  •   - Monitor Our Follow-Through and Be Accountable

Required pre-reading:

(As part of Board members' Duty of Care, preparing for Board meetings means reading and understanding the pre-reading listed below in advance of each meeting.)

• Team Reports
  •   - Ad hoc 'PM/Owner's Rep' team
  •   - To Market, To Market
  •   - Capital Campaign Team
  •   - Volunteer Team
• Other Documents
  •   - Vote Status Assessments - Dec 2020
  •   - Parts of a Pitch

Meeting Agenda:

• 5 Min
• TOPIC(s): Housekeeping
• PRESENTER: President
• OUTCOME: Connected, inspired, ready for productive meeting
• ACTION/INTENTION: Clarify meeting protocols

• Zoom notes to Board Members:
  •   - Please turn your video on so you are visible and representing to Owners
  •   - Please also click the button upper right in your video box to edit your name; edit it to read: Your Name - Board member + your pronouns, so people know who you are in the meeting

• Zoom mechanics briefing for Owners:
  •   -- We've muted all participants upon entry to minimize background noises that will allow everyone to clearly hear the current speaker; We're asking that you please use the chat tool or raise your hand in order to ask a question.
  •   -- We do have an Owners Forum section planned in the meeting, so post your questions along the way and if we don't get to them in real time, we'll be sure to cover them in that section of the Agenda.
  •   -- If you have a comment or suggestion that doesn't need discussion but you want to pass something along to us, the chat tool is great for that as well. Or, you are welcome to email the board at [email protected] with any additional thoughts or questions after this meeting.

 

• Owner Growth Check-in:
  •   -- Read Group Agreements (see above)
  •   -- Owner number: 1884 (+2 since Dec 09, 2020)

• 5 min
• TOPIC:  Consent Agenda Vote
• PRESENTER:  Matthew/Secretary
• OUTCOME:  Completed vote on consent agenda items
• ACTION/INTENTION:  Approval (or rejection) of consent agenda items
  • Items for approval:
    • Acceptance of December 9 Board Meeting Minutes

• 10 min
• TOPIC: Team Meeting Reports/Notes
• PRESENTER: Grant
• OUTCOME: Clarity; Board is informed across teams
• ACTION/INTENTION: confirm everyone has read them; are they in compliance? questions? follow up?

• 30 min
• TOPIC:  Pitch practice
• PRESENTER:  Capital Campaign Team
• OUTCOME:  Board members are better prepared to be making fundraising pitches and outreach
• ACTION/INTENTION:  guided pitch practice

• 45 min
• TOPIC: Discuss upcoming site vote - what do you need/pros+cons
• PRESENTER:  Grant
• OUTCOME:  
• ACTION/INTENTION:  

• 10 Min
• TOPIC(s): Owner Forum
• PRESENTER: Dana
• OUTCOME: 
• ACTION/INTENTION: Hear owner thoughts/concerns, answer questions.

• 5 min
• TOPIC: Reflections on the year
• PRESENTER: Grant

HAPPY HOLIDAYS EVERYONE!