Agenda and Pre-Reading for February 10, 2021 Chicago Market Board Meeting

Vision: A better food community - local, sustainable, connected.

Meeting Details:


  • Defining Board-level Discussions - Board
  • Group Working Agreements
    •   - Have Patience
    •   - Be Flexible
    •   - Set Clear Expectations
    •   - Remember the Big Picture
    •   - Say What We Mean, Mean What We Say (But Don't Say It Mean)
    •   - Understand Majority Rules, But Value Minority Opinions Too
    •   - Stay Passionate, But Practical
    •   - [Meeting Organizers] Have An Agenda
    •   - Be Transparent, Yet Respectful
    •   - Say If We Are Swamped
    •   - Monitor Our Follow-Through and Be Accountable

Required pre-reading:

(As part of Board members' Duty of Care, preparing for Board meetings means reading and understanding the pre-reading listed below in advance of each meeting.)

Meeting Agenda:

  • 5 Min
  • TOPIC(s): Intro & Housekeeping
  • PRESENTER: President
  • OUTCOME: Connected, inspired, ready for productive meeting
  • ACTION/INTENTION: Clarify meeting protocols
  • Zoom notes to Board Members:
    •   - Please turn your video on so you are visible and representing to Owners
    •   - Please also click the button upper right in your video box to edit your name; edit it to read: Your Name - Board member + your pronouns, so people know who you are in the meeting
  • Zoom mechanics briefing for Owners:
    •   -- We've muted all participants upon entry to minimize background noises that will allow everyone to clearly hear the current speaker; We're asking that you please use the chat tool or raise your hand in order to ask a question.
    •   -- We do have an Owners Forum section planned in the meeting, so post your questions along the way and if we don't get to them in real time, we'll be sure to cover them in that section of the Agenda.
    •   -- If you have a comment or suggestion that doesn't need discussion but you want to pass something along to us, the chat tool is great for that as well. Or, you are welcome to email the board at [email protected] with any additional thoughts or questions after this meeting.
  • Intro & Housekeeping:
    •   -- Staying connected to our Mission, Vision and Values: We value: Relationships, Ownership, Sustainability, Accountability and Joy.
      •   --- Relationships: Relationships are the core of our food community. We cultivate partnerships and community among our Owners, shoppers, vendors, local businesses and organizations, chefs, restaurants, our city and our neighborhood. Further, we regard our farmers, manufacturers, producers and employees as valued members of our community.

    •   -- Owner number: 1917 (+11 since Jan 27)
    •   -- February:
      •   ---- 10 new Owners (goal: 30)
      •   ---- 0 Level Ups (no goal set)
      •   ---- $3,000 Owner equity (goal: $8,625)
        •      ----- running surplus: $125
      •   ---- $125 donations ($5,000 goal set)
        •      ----- running deficit: -$7,520
    •   -- Outreach check in

  • 5 min
  • TOPIC: Consent Agenda Vote
  • PRESENTER: Secretary (Matthew)
  • OUTCOME: Completed vote on consent agenda items
  • ACTION/INTENTION: Approval (or rejection) of consent agenda items
    • Items for approval:
      • -- January 13th & 27th Meeting Minutes

  • 10 min
  • TOPIC: Team Meeting Reports/Notes
  • PRESENTER: Grant
  • OUTCOME: Clarity; Board is informed across teams
  • ACTION/INTENTION: Confirm everyone has read them; are they in compliance? questions? follow up?

  • 25 min
  • TOPIC: GM transition prep
  • OUTCOME: understanding and view toward next steps
  • ACTION/INTENTION: Board understanding of our next steps to prepare for working with a GM.

  • 25 min
  • TOPIC: Farmers Market
  • PRESENTER: Matthew
  • OUTCOME: Board support/decision whether to proceed with next research steps/costs
  • ACTION/INTENTION: Presentation of feasibility analysis plan and costs

  • 10 min
  • TOPIC: Treasurer's Report
  • OUTCOME: Financial status understanding
  • ACTION/INTENTION: Review of current financial statements and recent activity

  • 10 min
  • TOPIC: Owner Forum
  • ACTION/INTENTION: Hear owner thoughts/concerns, answer questions.



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