Agenda and Pre-Reading for February 24, 2021 Chicago Market Board Meeting

Vision: A better food community - local, sustainable, connected.

Meeting Details:


  • Defining Board-level Discussions - Board
  • Group Working Agreements
    •   - Have Patience
    •   - Be Flexible
    •   - Set Clear Expectations
    •   - Remember the Big Picture
    •   - Say What We Mean, Mean What We Say (But Don't Say It Mean)
    •   - Understand Majority Rules, But Value Minority Opinions Too
    •   - Stay Passionate, But Practical
    •   - [Meeting Organizers] Have An Agenda
    •   - Be Transparent, Yet Respectful
    •   - Say If We Are Swamped
    •   - Monitor Our Follow-Through and Be Accountable

Required pre-reading:

(As part of Board members' Duty of Care, preparing for Board meetings means reading and understanding the pre-reading listed below in advance of each meeting.)

Meeting Agenda:

  • 5 Min
  • TOPIC(s): Intro & Housekeeping
  • PRESENTER: President
  • OUTCOME: Connected, inspired, ready for productive meeting
  • ACTION/INTENTION: Clarify meeting protocols
  • Zoom notes to Board Members:
    •   - Please turn your video on so you are visible and representing to Owners
    •   - Please also click the button upper right in your video box to edit your name; edit it to read: Your Name - Board member + your pronouns, so people know who you are in the meeting
  • Zoom mechanics briefing for Owners:
    •   -- We've muted all participants upon entry to minimize background noises that will allow everyone to clearly hear the current speaker; We're asking that you please use the chat tool or raise your hand in order to ask a question.
    •   -- We do have an Owners Forum section planned in the meeting, so post your questions along the way and if we don't get to them in real time, we'll be sure to cover them in that section of the Agenda.
    •   -- If you have a comment or suggestion that doesn't need discussion but you want to pass something along to us, the chat tool is great for that as well. Or, you are welcome to email the board at [email protected] with any additional thoughts or questions after this meeting.
  • Intro & Housekeeping:
    •   -- Staying connected to our Mission, Vision and Values: We value: Relationships, Ownership, Sustainability, Accountability and Joy.
      •   --- Ownership: Democratically led by our Owners, Chicago Market's success depends on the participation of each member of our community through Board and committee work, volunteer engagement, participating in the annual Owners meeting and electing our Board. Founded on and operating by the core cooperative values and principles, we provide our community voice to build a democratic and equitable food community that has the power to change the local food landscape.

    •   -- Owner number: 1920 (+14 since Jan 27)
    •   -- February:
      •      -- 17 new Owners (goal: 30)
      •      -- 2 Level Ups (no goal set)
      •      -- $6,000 Owner equity (goal: $8,625)
        •         --- running surplus: $3,125
      •      -- $125 donations ($5,000 goal set)
        •         --- running deficit: -$7,520
    •   -- Three cheers for Bob Kunze!

  • 5 min
  • TOPIC: Consent Agenda Vote
  • PRESENTER: Secretary (Matthew)
  • OUTCOME: Completed vote on consent agenda items
  • ACTION/INTENTION: Approval (or rejection) of consent agenda items
    • Items for approval:
      • -- February 10th Meeting Minutes

  • 10 min
  • TOPIC: Team Meeting Reports/Notes
  • PRESENTER: Grant
  • OUTCOME: Clarity; Board is informed across teams
  • ACTION/INTENTION: Confirm everyone has read them; are they in compliance? questions? follow up?
    • -- Confirm everyone has read them; are they in compliance? (see below) Questions? Follow-ups needed?
    • -- Consider policy governance reporting questions:
      • ---- Interpretation - is the team's interpretation of the charter policy reasonable? (Is their interpretation fair and sensible, based on sound judgement?)
      • ---- Data Adequacy - is the data provided adequate for the Board to determine if the team has met the interpretation and is compliant/successful?
      • ---- Demonstration - does the data prove/demonstrate compliance/success?

  • 25 min
  • TOPIC: GM transition prep
  • OUTCOME: understanding and view toward next steps
  • ACTION/INTENTION: Board understanding of our next steps to prepare for working with a GM.

  • 15 min
  • TOPIC: Fundraising check-in
  • PRESENTER: Lizzy
  • OUTCOME: Full Board energized, empowered to build relationships and make outreach
  • ACTION/INTENTION: Discussion of progress, hang ups, etc.

  • 15 min
  • TOPIC: Personnel Committee
  • PRESENTER: Grant/Dana
  • OUTCOME: Committee formed
  • ACTION/INTENTION: Discussion of Personnel Committee work (per Bylaws) and choosing additional members
    Reference: See section 7.8 at the bottom of page 11 of our Bylaws.

  • 25 min
  • TOPIC: Further discussion of our GM Transition
  • OUTCOME: understanding of our next steps and the process
  • ACTION/INTENTION: update on the FCI Midwest Deep Dive; discussion of our reading assignment (intro through page 36 of the GM Transition Guide)
    Reference: We now have a General Manager Transition folder in the Board project on Basecamp for all documents related to this process.

  • 20 min
  • TOPIC: 2021 Farmers Market
  • PRESENTER: Matthew
  • OUTCOME: Open discussion and, potentially, request for approval for Farmers Market
  • ACTION/INTENTION: Update board on findings from past two weeks of exploration and, potentially, bring forth motion to move forward (will be conversation/question dependant). If not, motion expected via basecamp process after any/all questions are answered.

  • 5-10 min
  • TOPIC: Retail PlanIt MLP proposal
  • PRESENTER: Grant
  • OUTCOME: vote to contract for this work (see Motion)
  • ACTION/INTENTION: discussion of proposal

  • 5-10 min
  • TOPIC: Prospectus terms
  • PRESENTER: Grant
  • OUTCOME: Vote to adopt
  • ACTION/INTENTION: Suggested new terms shared and discussed

  • 10 min
  • TOPIC: Owner Forum
  • ACTION/INTENTION: Hear owner thoughts/concerns, answer questions.



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