Vision: A better food community - local, sustainable, connected.

Meeting Details:

• Time: 7:00pm - 8:30pm
• Minutes: Matthew Ruffi
• Zoom Meeting URL: https://us02web.zoom.us/j/87080470847?pwd=dFEvSUJwcXI3Nk9yL2dXUlZpUkdXQT09
• Meeting ID: 870 8047 0847
• Passcode: 672863
• One tap mobile: +13126266799,,87080470847#,,,,*672863# US (Chicago)

Reference:

• Defining Board-level Discussions - Board
• Group Working Agreements
  •   - Have Patience
  •   - Be Flexible
  •   - Set Clear Expectations
  •   - Remember the Big Picture
  •   - Say What We Mean, Mean What We Say (But Don't Say It Mean)
  •   - Understand Majority Rules, But Value Minority Opinions Too
  •   - Stay Passionate, But Practical
  •   - [Meeting Organizers] Have An Agenda
  •   - Be Transparent, Yet Respectful
  •   - Say If We Are Swamped
  •   - Monitor Our Follow-Through and Be Accountable

Required pre-reading:

(As part of Board members' Duty of Care, preparing for Board meetings means reading and understanding the pre-reading listed below in advance of each meeting.)

• Team Reports
  •   - Marketing Report
  •   - Events Report
  •   - To Market, To Market Report
• Other Reports
  •   - Treasurer's Report

Meeting Agenda:

• 5 Min
• TOPIC(s): Housekeeping
• PRESENTER: President
• OUTCOME: Connected, inspired, ready for productive meeting
• ACTION/INTENTION: Clarify meeting protocols

• Zoom notes to Board Members:
  •   - Please turn your video on so you are visible and representing to Owners
  •   - Please also click the button upper right in your video box to edit your name; edit it to read: Your Name - Board member + your pronouns, so people know who you are in the meeting

• Zoom mechanics briefing for Owners:
  •   -- We've muted all participants upon entry to minimize background noises that will allow everyone to clearly hear the current speaker; We're asking that you please use the chat tool or raise your hand in order to ask a question.
  •   -- We do have an Owners Forum section planned in the meeting, so post your questions along the way and if we don't get to them in real time, we'll be sure to cover them in that section of the Agenda.
  •   -- If you have a comment or suggestion that doesn't need discussion but you want to pass something along to us, the chat tool is great for that as well. Or, you are welcome to email the board at [email protected] with any additional thoughts or questions after this meeting.
•  
• Owner Growth Check-in:
  •   -- Read Group Agreements (see above)
  •   -- Owner number: 1891 (+7 since Dec 23, 2020)

• 5 min
• TOPIC: Consent Agenda Vote
• PRESENTER: Matthew/Secretary
• OUTCOME: Completed vote on consent agenda items
• ACTION/INTENTION: Approval (or rejection) of consent agenda items
  • Items for approval:
    • Acceptance of December 23 Board Meeting Minutes

• 10 min
• TOPIC: Team Meeting Reports/Notes
• PRESENTER: Grant
• OUTCOME: Clarity; Board is informed across teams
• ACTION/INTENTION: Confirm everyone has read them; are they in compliance? questions? follow up?

• 10 min
• TOPIC:  Treasurer's report
• PRESENTER:  Lee/Treasurer
• OUTCOME:  Board understanding
• ACTION/INTENTION:  Update on financial status

• 10 min
• TOPIC: Vote to approve Firebrand recommendations
• PRESENTER: Grant
• OUTCOME: vote
• ACTION/INTENTION: reading of motion and vote

• 10 min
• TOPIC: Vote to approve use of funds
• PRESENTER: Grant
• OUTCOME: vote
• ACTION/INTENTION: reading of motion and vote

• 20 min
• TOPIC: Vote to renegotiate lease
• PRESENTER: Grant
• OUTCOME: vote
• ACTION/INTENTION: reading of motion and vote

• 10 min
• TOPIC: Owner Forum
• PRESENTER: Dana
• OUTCOME:
• ACTION/INTENTION: Hear owner thoughts/concerns, answer questions.

• 20 min (time permitting)
• TOPIC: Timeline
• PRESENTER: Lee 
• OUTCOME: Board understanding of primary dependencies, assumptions and key items in our timeline
• ACTION/INTENTION: briefing and questions

• 20 Min
• TOPIC(s): Executive Session - Project Manager Proposal & Recommendation
• PRESENTER: GM Search Team