Agenda and Pre-Reading for January 27, 2021 Chicago Market Board Meeting

Vision: A better food community - local, sustainable, connected.

Meeting Details:


  • Defining Board-level Discussions - Board
  • Group Working Agreements
    •   - Have Patience
    •   - Be Flexible
    •   - Set Clear Expectations
    •   - Remember the Big Picture
    •   - Say What We Mean, Mean What We Say (But Don't Say It Mean)
    •   - Understand Majority Rules, But Value Minority Opinions Too
    •   - Stay Passionate, But Practical
    •   - [Meeting Organizers] Have An Agenda
    •   - Be Transparent, Yet Respectful
    •   - Say If We Are Swamped
    •   - Monitor Our Follow-Through and Be Accountable

Required pre-reading:

(As part of Board members' Duty of Care, preparing for Board meetings means reading and understanding the pre-reading listed below in advance of each meeting.)

Meeting Agenda:

  • 5 Min
  • TOPIC(s): Intro & Housekeeping
  • PRESENTER: President
  • OUTCOME: Connected, inspired, ready for productive meeting
  • ACTION/INTENTION: Clarify meeting protocols
  • Zoom notes to Board Members:
    •   - Please turn your video on so you are visible and representing to Owners
    •   - Please also click the button upper right in your video box to edit your name; edit it to read: Your Name - Board member + your pronouns, so people know who you are in the meeting
  • Zoom mechanics briefing for Owners:
    •   -- We've muted all participants upon entry to minimize background noises that will allow everyone to clearly hear the current speaker; We're asking that you please use the chat tool or raise your hand in order to ask a question.
    •   -- We do have an Owners Forum section planned in the meeting, so post your questions along the way and if we don't get to them in real time, we'll be sure to cover them in that section of the Agenda.
    •   -- If you have a comment or suggestion that doesn't need discussion but you want to pass something along to us, the chat tool is great for that as well. Or, you are welcome to email the board at [email protected] with any additional thoughts or questions after this meeting.
  • Intro & Housekeeping:
    •   -- Read Group Agreements (see above)
      • We are building a better food community. Powered by our Owners, we create and strengthen local food connections that are honest, accessible, educational and inspiring. We are a cooperative grocery store -- but more than that, we're a gathering place and vibrant community resource.
    •   -- Owner number: 1905 (+14 since Jan 13)
    •   -- January:
      •   --- 20 new Owners (goal: 20)
      •   --- 9 Level Ups (no goal set)
      •   --- $8,750 Owner equity (goal: $5,750)
      •   --- $1360 donations ($5000 goal set; some not yet reported)

  • 25 min
  • TOPIC: Fundraising Tool Kit (link in Basecamp for board)
  • PRESENTER: Lizzy/Capital Campaign team
  • OUTCOME: Stronger Board preparedness for fundraising outreach
  • ACTION/INTENTION: Presentation/explanation of items in Toolkit

  • 10 min
  • TOPIC: Team Meeting Reports/Notes
  • PRESENTER: Grant
  • OUTCOME: Clarity; Board is informed across teams
  • ACTION/INTENTION: Confirm everyone has read them; are they in compliance? questions? follow up?

  • 10 min
  • TOPIC: Quarterly review of refund policy
  • PRESENTER: Anthony/Lee
  • OUTCOME: Decision/vote on refund policy for the next quarter
  • ACTION/INTENTION: Discuss refund policy in light of current financial status and goals

  • 10 min
  • TOPIC: All Are Welcome amendment
  • PRESENTER: Grant
  • OUTCOME: Vote
  • ACTION/INTENTION: Last questions, discussion toward voting

  • 10 min
  • TOPIC: Timeline
  • OUTCOME: Board awareness
  • ACTION/INTENTION:  updates, next items, questions

  • 10 min
  • TOPIC: Owner Forum
  • ACTION/INTENTION: Hear owner thoughts/concerns, answer questions.


  • 20 min
  • TOPIC: General Manager
  • OUTCOME: Board on same page for offer
  • ACTION/INTENTION: Update and discussion on offer/contract details

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