Vision: A better food community - local, sustainable, connected.

Meeting Details:

• Location: Zoom call
• URL: https://us02web.zoom.us/j/87970069742?pwd=ZUFuTFdiazlSQTl0TXQ1VzZuYkh2dz09
• Meeting ID: 879 7006 9742
• Passcode: 806306
• One tap mobile: +13126266799,,87970069742#,,,,,,0#,,806306# US (Chicago)
• Time: 7:00-8:15pm
• Minutes: Matthew Ruffi

Reference:

• Defining Board-level Discussions - Board
• Group Working Agreements
  •   - Have Patience
  •   - Be Flexible
  •   - Set Clear Expectations
  •   - Remember the Big Picture
  •   - Say What We Mean, Mean What We Say (But Don't Say It Mean)
  •   - Understand Majority Rules, But Value Minority Opinions Too
  •   - Stay Passionate, But Practical
  •   - [Meeting Organizers] Have An Agenda
  •   - Be Transparent, Yet Respectful
  •   - Say If We Are Swamped
  •   - Monitor Our Follow-Through and Be Accountable

Required pre-reading:

(As part of Board members' Duty of Care, preparing for Board meetings means reading and understanding the pre-reading listed below in advance of each meeting.)

• Team Reports
  •   - Capital Campaign Team
  •   - To Market, To Market
  •   - Volunteer Team
  •   - Marketing Team

Meeting Agenda:

• 5 Min
• TOPIC(s): Housekeeping
• PRESENTER: President
• OUTCOME: Connected, inspired, ready for productive meeting
• ACTION/INTENTION: Clarify meeting protocols

• Zoom notes to Board Members:
  •   - Please turn your video on so you are visible and representing to Owners
  •   - Please also click the button upper right in your video box to edit your name; edit it to read: Your Name - Board member + your pronouns, so people know who you are in the meeting

• Zoom mechanics briefing for Owners:
  •   -- We've muted all participants upon entry to minimize background noises that will allow everyone to clearly hear the current speaker; We're asking that you please use the chat tool or raise your hand in order to ask a question.
  •   -- We do have an Owners Forum section planned in the meeting, so post your questions along the way and if we don't get to them in real time, we'll be sure to cover them in that section of the Agenda.
  •   -- If you have a comment or suggestion that doesn't need discussion but you want to pass something along to us, the chat tool is great for that as well. Or, you are welcome to email the board at [email protected] with any additional thoughts or questions after this meeting.
•  
• Owner Growth Check-in:
  •   -- Read Group Agreements (see above)
  •   -- Owner number: 1880 (+2 since Nov 11, 2020)
  •   -- Pop-Up
  •   -- RSVP to meetings
  •   -- IL Registered Agent vote - 2 min
  •   -- Fundraising leads
    
    

• 15 min
• TOPIC: GM qualifications matrix vote
• PRESENTER: Dana/GM Search Team
• OUTCOME: Board is prepared to vote to approve the qualifications matrix on Basecamp
• ACTION/INTENTION: Short final discussion of edits to the qualifications matrix; vote to approve will be conducted on Basecamp

• 10 min
• TOPIC: Team Meeting Reports/Notes
• PRESENTER: Grant
• OUTCOME: clarity; Board is informed across teams
• ACTION/INTENTION: confirm everyone has read them; are they in compliance? questions? follow up?

• 30 min
• TOPIC:  Fundraising is for Everybody!
• PRESENTER:  Lauren Thomas West/Capital Campaign Team
• OUTCOME:  stronger shared understanding of how to talk about Chicago Market and funding, and stronger individual command of the content/language to use
• ACTION/INTENTION: group discussion of language in answers to Q2

• 10 min
• TOPIC: Owner Forum
• PRESENTER: Dana
• OUTCOME:
• ACTION/INTENTION: Hear owner thoughts/concerns, answer questions.

• 45 Min
• TOPIC(s): Executive Session
• PRESENTER: Grant