1,000
OWNER
COUNT
1807

Agenda and Pre-Reading for October 14, 2020 Chicago Market Board Meeting

Vision: A better food community - local, sustainable, connected.

 

Location: Zoom call

https://us02web.zoom.us/j/85863513415
Meeting ID: 858 6351 3415
Passcode: 813528
One tap mobile
+13126266799,,85863513415#,,,,,,0#,,813528# US (Chicago)

Time: 7:00-8:15pm

Minutes: Lee Herman

Reference: 

Defining Board-level Discussions - Board

Group Working Agreements

  • - Have Patience
  • - Be Flexible
  • - Set Clear Expectations
  • - Remember the Big Picture
  • - Say What We Mean, Mean What We Say (But Don't Say It Mean)
  • - Understand Majority Rules, But Value Minority Opinions Too
  • - Stay Passionate, But Practical
  • - [Meeting Organizers] Have An Agenda
  • - Be Transparent, Yet Respectful
  • - Say If We Are Swamped 
  • - Monitor Our Follow-Through and Be Accountable


Required pre-reading:
(As part of Board members' 
Duty of Care, preparing for Board meetings means reading and understanding the pre-reading listed below in advance of each meeting.)

- Team Reports

-- Capital Campaign Team

-- To Market, To Market Team

- Treasurer's Report

- Officer Roles & Responsibilities

Officer Skillsets

 


Zoom notes to Board Members
  • - Please turn your video on so you are visible and representing to Owners
  • - Please also click the button upper right in your video box to edit your name; edit it to read: Your Name - Board member + your pronouns, so people know who you are in the meeting

5 min
TOPIC(s): Housekeeping 
PRESENTER: President
OUTCOME: connected, inspired, ready for productive meeting
ACTION/INTENTION: clarify meeting protocols
 
- Zoom mechanics briefing for Owners:
  • -- We've muted all participants upon entry to minimize background noises that will allow everyone to clearly hear the current speaker; We're asking that you please use the chat tool or raise your hand in order to ask a question.
  • -- We do have an Owners Forum section planned in the meeting, so post your questions along the way and if we don't get to them in real time, we'll be sure to cover them in that section of the Agenda.
  • -- Turning your video on is not required, but in this time of disconnection, we would love to see your faces and we encourage you to use the video tool if you are able.
  • -- If you have a comment or suggestion that doesn't need discussion but you want to pass something along to us, the chat tool is great for that as well. Or, you are welcome to email the board at board@chicagomarket.coop with any additional thoughts or questions after this meeting.
- Welcome new Board members!
- Zoom process ideas
- record recent online vote - All Are Welcome
- Owner Growth Check-in
  • -- Owner number: 1873 (+3 since September 30, 2020)
- Google calendar use - list your meetings

20 min
TOPIC:   Board officer process
PRESENTER:  Grant
OUTCOME:  
ACTION/INTENTION:  discussion of roles/responsibilities/time commitment; explanation of process;

20 min
TOPIC:   Board "group agreement" 
PRESENTER:  Dana
OUTCOME:  finalized document
ACTION/INTENTION:  discussion/approval

10 min
TOPIC: Team Meeting Reports/Notes
PRESENTER: Grant
OUTCOME: clarity; Board is informed across teams
ACTION/INTENTION: confirm everyone has read them; questions? follow up?

10 min
TOPIC: General Manager Search and Hiring process
PRESENTER: Dana
OUTCOME: Board understands direction GM team will take
ACTION/INTENTION: discuss GM interview process

10 min
TOPIC:  Treasurer's report + Orientation Topic
PRESENTER: Lee
OUTCOME: Board understands financial status
ACTION/INTENTION: Board awareness
  • - note website domain renewal due

10-15 min
TOPIC: Owner Forum
PRESENTER: Dana
OUTCOME:
ACTION/INTENTION: Hear owner thoughts/concerns, answer questions.




EXECUTIVE SESSION - 45 minutes
45 min
TOPIC: Fundraising
PRESENTER: Grant

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