Agenda and Pre-Reading for September 16, 2020 Board Meeting

Vision: A better food community - local, sustainable, connected.


Location: Zoom call


Meeting ID: 810 0812 6637

One tap mobile:

+13126266799,,81008126637# US (Chicago)


Time: 7:00-9:00pm
Minutes: Lee Herman


Reference: Defining Board-level Discussions - Board

Required pre-reading:
(As part of Board members' 
Duty of Care, preparing for Board meetings means reading and understanding the pre-reading listed below in advance of each meeting.)

- Team Reports

-- To Market To Market 2020-09-02 (PDF download)

-- Volunteer Team 2020-09-16 (PDF download)

- Treasurer's Report as of August 31, 2020 (PDF download)


Required pre-work:
As part of our first Board meeting as a new Board, Dana will be leading us through a "Group Agreements" activity. The goal of this activity will be to identify some things we can agree on as a group regarding how we will work together. In advance of the Board meeting, please consider your thoughts around the following questions:
- What’s going to help us work well together as a Board?
- How will we create an atmosphere of safety, respect and trust?
- How should we set up our meetings so they work best for us?
- What will this look like for us as we interact virtually?

Zoom notes to Board Members
  • - Please turn your video on so you are visible and representing to Owners
  • - Please also click the button upper right in your video box to edit your name; edit it to read: Your Name - Board member + your pronouns, so people know who you are in the meeting

5 min
TOPIC(s): Housekeeping 
PRESENTER: President
OUTCOME: connected, inspired, ready for productive meeting
ACTION/INTENTION: clarify meeting protocols
- Zoom mechanics briefing for Owners:
  • -- We've muted all participants upon entry to minimize background noises that will allow everyone to clearly hear the current speaker; We're asking that you please use the chat tool or raise your hand in order to ask a question.
  • -- We do have an Owners Forum section planned in the meeting, so post your questions along the way and if we don't get to them in real time, we'll be sure to cover them in that section of the Agenda.
  • -- Turning your video on is not required, but in this time of disconnection, we would love to see your faces and we encourage you to use the video tool if you are able.
  • -- If you have a comment or suggestion that doesn't need discussion but you want to pass something along to us, the chat tool is great for that as well. Or, you are welcome to email the board at [email protected] with any additional thoughts or questions after this meeting.
- Welcome new Board members!
- Zoom process ideas
- record recent online vote - All Are Welcome
- Owner Growth Check-in
  • -- Owner number: 1867 (+3 since Aug 26, 2020)

10 min
TOPIC:  ice breaker/get to know each other

20 min
TOPIC:   Board "group agreement" 
OUTCOME:  shared understanding of how we work together and a document that captures that


10 min (5 presentation/5 questions)
TOPIC: Orientation: meet the To Market, To Market team
OUTCOME: clarity; new Board learns about this team
ACTION/INTENTION: brief overview of the TMTM team charter and current activities

10 min
TOPIC: Team Meeting Reports/Notes
OUTCOME: clarity; Board is informed across teams
ACTION/INTENTION: confirm everyone has read them; questions? follow up?

5 min
TOPIC:  Treasurer's Report
OUTCOME: awareness of financial status
ACTION/INTENTION: share reports; update; answer questions

10-15 min
TOPIC: Owner Forum
ACTION/INTENTION: Hear owner thoughts/concerns, answer questions.

45 min
TOPIC: Firebrand, Owner Survey and Capital Campaign team reports

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