Chicago Market Board Meeting – 6/28/17
Minutes: Heather Lalley
Guests:
Edward
Maia
Lee Herman
Dana McKinney
Katie Lopez
Matt Ryan
- Grant is going to be out of town a lot in the coming month. Because of call for board candidates, we want to monitor the board@email while Grant is away. Emily is proposed candidate.
- During that time frame, we need to produce annual report. Grant will have a draft going within the next few days.
- Anthony proposed including the mayoral packet as an addendum.
- Going to table talking about the presentation for the annual meeting and handle on Basecamp.
- Grant asked people to push harder on Board candidate outreach.
- Anthony pointed out that we need an email. Anthony will draft by Friday
- Grant encouraged people to reach out to orgs!
- Monthly Finance Report:
- Balance is staying solid.
- Good month for income.
- Grant asked if Jeremy at Meadowhaven got a reissued check.
- Grant asked if we should keep finance check-in monthly, and board agreed to keep it monthly.
- Cost Controls
- Bill wants to formalize cost controls more than they are now.
- Wrote up a simple set of starting points and read to the board.
- Grant clarified that “go through the treasurer” is about notification, not pre-approval.
- Bill suggested a system where an under $200 expense is automatic, but notification is important. From $200-1000, he requests that we get estimates to confirm we are getting a good price. From $1000 and up, treasurer and at least 2 members of LT.
- Lee H raised a question of a board subcommittee on finance. Anthony agreed that it was likely necessary, but suggested we discuss it the section of the agenda on things necessary if we get the RFP.
- Bill suggested we try to recruit a CPA as a board member.
- Grant asked for a document which laid out who had access to finances and how – checks, debit cards, etc.
- Grant – concerned that when people are posting documents to BC, they aren’t giving enough context. Please identify documents with a description in the thread below.
- Jen – Owner Rights Language.
- Grant described the process with FCI that prompted this.
- Jen read the owner rights document to the group.
- Karen pointed out a couple possible other areas of inclusion.
- Privacy – what we do with their data, contact info, communications.
- Lee pointed out that we’re working on a privacy policy, and so we can just link to that.
- Privacy – what we do with their data, contact info, communications.
- What if an Owner wants to propose a referendum?
- Transfer and refund of shares.
- Lee brought up the question of creating a policy manual, to connect the bylaws and the owner rights.
- Jen is going to take these suggestions and incorporate them.
- Greg suggested we make explicit what Owners are entitled to do at a meeting, and that they can attend a meeting.
- Discussion of whether responsibilities and liabilities should be included – yes.
- Scenario Planning for Yes!
- Site Team has a list already
- For negotiation: Attorney (already done!)
- Post lease signing: Project Manager; Decide about the DC.
- Is the project manager an interim GM?
- GM
- Identify General Contractor
- Firm up design
- Have a Charette.
- Site Team has a list already
- MORE
- Community Outreach
- Owner Recruitment
- OLC marketing materials
- Web 2.0
- Funding
- OLC
- Banks
- TIF
- Strategic Partnerships
- Short Term Budget For initial expenses
- What can go?
- Pop-Up?
- Some MORE tasks can be outsourced
- Site team will get the permitting timeline.
- TAKEAWAY: TEAMS NEED TO FIGURE OUT HOW THESE THINGS WILL GET DONE AND WHAT THEY WILL COST.
- LT will take that information, consolidate and comment back.
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